Who we are
The Physical Internet / IKIGAI website is operated in the context of the IKIGAI project.
For the personal data processed through this website, the Data Controller is:
FIT Consulting SRL
Registered office: Via Primo Acciaresi 8, 00157 Rome, Italy
VAT: IT05350441001
Email: info@fitconsulting.it
For project-related enquiries, you may also contact: ikigai@fitconsulting.it.
What personal data we collect
Depending on how you use the website, we may collect information that you provide directly to us, including your name, email address, organisation/company and the content of messages submitted through contact or newsletter forms.
We may also process limited technical information necessary for the operation and security of the website, such as IP address, browser and device information, server logs and cookie-related information.
Newsletter and email communications
If you subscribe to the IKIGAI Newsletter, we collect the information that you provide through the subscription form, such as your first name, last name, email address and company.
We process this information on the basis of your consent for the purpose of sending you the IKIGAI Newsletter and related updates.
We use a double opt-in process. After submitting the subscription form, you will be asked to confirm your email address before your subscription becomes active. This also helps us maintain evidence of subscription and consent.
You may withdraw your consent and unsubscribe at any time by using the unsubscribe link included in our emails. Withdrawal of consent does not affect the lawfulness of processing carried out before your withdrawal.
Brevo
We use Brevo as our email marketing and newsletter management platform.
Personal data submitted through the newsletter subscription form is transferred to and processed by Brevo on our behalf for purposes including subscription management, consent records and sending email communications.
Brevo acts as a data processor when providing these services. Brevo states that its main databases are hosted within the European Union.
Spam and abuse protection
We use Google reCAPTCHA on our newsletter subscription form to help protect the website against automated submissions, spam and abuse.
For this purpose, reCAPTCHA may process technical information relating to your browser, device and interaction with the website. Google describes itself as a processor of reCAPTCHA customer data, with the website operator remaining the data controller..
Contact forms
If you contact us through a form on the website, we process the information that you provide in order to respond to your enquiry and, where appropriate, to manage subsequent communications relating to your request.
We do not use information submitted through a general contact request for newsletter marketing unless you have separately consented to receive such communications.
Cookies and analytics
The website uses cookies and similar technologies for functions such as website operation, security, preferences and, where applicable, analytics.
More detailed information about the cookies used on this website, their purposes and how you can manage your preferences is available in our Cookie Policy.
Embedded content and third-party services
Pages on this website may contain content or functionality provided by third parties, such as videos, maps, social-media content or other external services.
These services may process technical information when you interact with their content. Where required, such services are activated only in accordance with your cookie and consent preferences.
Legal basis for processing
Where you subscribe to our newsletter, we process your personal data on the basis of your consent.
Where you contact us with an enquiry, we process your information as necessary to respond to your request and, where appropriate, on the basis of our legitimate interests in managing project and stakeholder communications.
Technical data necessary for the security and operation of the website may be processed on the basis of our legitimate interests in maintaining a secure and functional website.
How long we keep your data
Newsletter subscription data is retained for as long as you remain subscribed. After you unsubscribe, limited information may be retained where necessary to record your opt-out and demonstrate compliance with our legal obligations.
Information submitted through contact forms is retained only for as long as reasonably necessary to respond to and manage the relevant enquiry, unless a longer retention period is required for legal, contractual or administrative reasons.
Technical and security logs are retained only for an appropriate period necessary for website operation and security.
Who we share your data with
We may share personal data with service providers that process information on our behalf and are necessary for operating the website and communications services, including:
Brevo, for newsletter subscription management and email communications; Infomaniak, for website and related hosting services; and Google reCAPTCHA, for spam, fraud and abuse prevention.
We do not sell your personal data.
International data transfers
Some third-party service providers may process information in countries outside the European Economic Area.
Where such transfers occur, we rely on appropriate safeguards required under applicable data-protection law, such as adequacy decisions, Standard Contractual Clauses or other legally recognised transfer mechanisms.
Your data protection rights
Under the GDPR, where applicable, you have the right to request access to your personal data, correction of inaccurate information, deletion of your data, restriction of processing, data portability, and to object to certain processing. Where processing is based on consent, you may withdraw that consent at any time.
You also have the right to lodge a complaint with a competent data-protection supervisory authority.
Contact us
If you have questions about this Privacy Policy or would like to exercise your data-protection rights, please contact:
FIT Consulting SRL
Email: info@fitconsulting.it
Project enquiries may also be sent to ikigai@fitconsulting.it.
